Salary Slip Generator: Make a payslip online (India, 2026)

How to use this payslip generator

Use this free salary slip generator to make a payslip for any month. Enter the company and employee details, the earnings and the deductions, and the payslip generator adds up gross pay, total deductions and net pay, writes the net amount in words and shows the slip as an A4 page. Download it as a PDF, print it or copy it as text. The payslip maker runs in your browser: nothing you type is uploaded, there is no login and no watermark.

Reviewed by the Goodspace Careers team, updated October 2026. PF, ESI, professional tax and wage-slip rules checked against EPFO, ESIC, the Code on Wages, 2019 and state schedules; sources are linked beside each rule below.

Fill the form from top to bottom, watch the preview on the right (below on a phone), then download. The whole thing takes about two minutes for one employee, and the draft stays in your browser so next month you only change the period and the figures.

1. Company details. Name, address and an optional logo. The logo is resized on your device and printed on the PDF.
2. Employee details. Name, employee ID and designation are the minimum. Department, father's or spouse's name, date of joining, PAN, UAN and bank details are optional; empty fields are left off the slip.
3. Pay period, paid days and date of issue. Pick the month and year. Paid days defaults to the full month; lower it for unpaid leave and tick the pro-rate option if the amounts you enter are full-month figures. Add the pay date if you want it on the slip.
4. Earnings. Basic, dearness allowance, HRA, conveyance, special allowance and one labelled line for anything else, such as a bonus, overtime or arrears.
5. Deductions. Employee PF, ESI, professional tax, TDS and one other line. The auto-fill buttons apply the statutory rates (12% of basic plus DA, 0.75% of gross, your state's schedule) so you do not have to look them up.
6. Download, print or copy. Download PDF draws a text-based A4 file on your device. Print opens your browser's print dialog with only the slip on the page, which can also save as PDF. Copy as text gives a plain version for WhatsApp or email.

Salary slip format in India: what a payslip must contain

Since 21 November 2025, when the Code on Wages, 2019 came into force, every employer must issue a wage slip to every employee in the prescribed form (section 50(3)). For establishments where the Central Government is the appropriate Government, such as railways, mines, major ports, banking and insurance companies and central public sector undertakings (section 2(d)), rule 52 of the Wages (Central) Rules, 2026 (G.S.R. 343(E), 8 May 2026) prescribes Form V, issued electronically or on paper on or before payment of wages. States prescribe the slip for everyone else under their own rules made under the Code, with the same items, so Form V is the reference used here. The generator has a field for each item in it.

Form V asks for the employer's or pay-in-charge's signature only where the register is kept physically, which is why slips issued by payroll software carry a line saying they are computer-generated. For what each earning means and how a CTC is split into these lines, run the package through the in hand salary calculator, which shows the same lines for every month of the year.

How is net salary calculated on a salary slip?

Net salary is gross earnings minus total deductions. Gross is the sum of basic, dearness allowance, HRA, conveyance, special allowance and any other earning for the month. Deductions are the employee's PF, ESI, professional tax, TDS and any recovery such as a loan instalment. The employer's PF and ESI shares are not deducted, so they never appear.

In the example above, Rs 50,000 − Rs 3,200 = Rs 46,800, written on the slip as "Rupees forty-six thousand eight hundred only". Net pay is what reaches the bank; it is lower than gross and much lower than CTC, which also counts the employer's PF, gratuity provision and any bonus. To see your own in-hand figure from a CTC, use the in hand salary calculator; for what you are owed when you leave, the gratuity calculator uses the basic plus DA from the same slip.

Is a salary slip mandatory in India?

Yes. Every employer must issue a wage slip under section 50(3) of the Code on Wages, 2019, in the form its rules prescribe, electronically or on paper, on or before paying wages. The duty covers every employee regardless of salary, and monthly wages themselves must be paid before the seventh day of the next month.

• Who must issue it. Every employer under the Code; the only carve-out in section 50 is for employers of five or fewer agricultural or domestic workers, who must still show proof of payment when asked (s.50).
• Which form. Form V under rule 52 of the Central Rules for central-sphere establishments; the state's own Code on Wages rules for everyone else, with the same items.
• When. On or before payment of wages, and wages for a month are due before the expiry of the seventh day of the following month (s.17(1)).
• Why it matters to you. The Ministry of Labour's explainer calls the slip documentary proof of employment and compensation, and notes that the old Rs 24,000 wage ceiling for timely-payment protections is gone (PIB, Nov 2025).
• If you are not getting one. Ask HR in writing for the slip; a copy of your bank credit plus the slip is what lenders, landlords and visa officers ask for.

Is a computer-generated salary slip without a signature valid?

Yes, when the employer issues it. Rule 52 allows wage slips to be issued electronically, and Form V requires a signature from the employer or pay-in-charge only where the wage register is kept physically. That is why slips from payroll software say they are computer-generated and need no signature, and why this tool prints the same line.

A bank, embassy or new employer may still ask for a stamped or signed copy, or verify the slip against your bank statement, your UAN passbook and your tax records. If you make the slip here on behalf of an employer, email it from the company address or have HR sign the PDF.

Can I generate my own salary slip?

You can, for the right reasons: to keep a record when your employer does not issue one, to check the slip you were given, to prepare a draft for HR to sign, or as a small business paying its first employees. What the slip must never do is show pay you did not actually receive.

Honest uses that people search for: a shop or startup making slips for a handful of staff without payroll software, a freelancer paid a fixed monthly retainer who wants a clean record, a domestic or household employer issuing a slip voluntarily, and an employee rebuilding a lost slip from the bank statement and PF passbook before asking HR for the original.

How to check whether a salary slip is genuine

Check the arithmetic first: gross must equal the sum of the earnings, net must equal gross minus deductions, and the amount in words must match. Then test the deductions against the rules: PF at 12% of basic plus DA, ESI only within the wage limit or a running contribution period, professional tax within the state schedule, and total deductions under half of wages.

• Bank credit. The net pay should appear as a credit from the employer in the same month, usually by the seventh.
• UAN and PF passbook. The employee share on the slip should match the monthly entry in the EPFO passbook for that UAN.
• Tax records. TDS on the slips should add up to the TDS in the employee's annual tax statement and the employer's TDS certificate.
• Consistency across months. Basic rarely changes mid-year; a slip whose basic or designation differs from the offer or appointment letter needs an explanation. Our appointment letter format guide shows what the salary annexure normally states.