Billing Manager at Sri Vijayalakshmi Agarbathi Works, Pan-India

About the Role

The Billing Manager is responsible for ensuring that every invoice and goods movement transaction is accurate, timely, properly authorized, supported by complete documentation and compliant with applicable tax requirements. The role requires close coordination with Sales, Accounts, Warehousing, Logistics, Production, IT and all branch teams.

Key Responsibilities

• Manage and control all domestic billing activities across India, including head-office and branch billing.
• Ensure accurate and timely preparation of sales invoices based on approved sales orders and dispatch schedules.
• Verify customer details, GSTIN, place of supply, HSN codes, tax rates, quantities, prices, discounts, schemes, freight, credit terms and delivery details before invoicing.
• Handle B2B, B2C, inter-state, intra-state, distributor, dealer, institutional, e-commerce and branch-transfer transactions.
• Review credit notes, debit notes, sales returns, rate differences, discounts, invoice cancellations and amendments.
• Prevent duplicate, incorrect, backdated or unauthorized billing through effective maker-checker controls.
• Manage, guide and supervise billing employees working at the head office and branches.
• Implement uniform billing procedures, approval controls and documentation standards across all locations.
• Allocate work, monitor daily performance and ensure adequate staffing during peak billing periods.
• Train billing staff on GST, e-invoicing, e-way bills, company policies and billing-system procedures.
• Review branch-wise pending billing, cancellations, returns, unbilled dispatches and documentation gaps.
• Resolve billing issues raised by branches, customers, sales teams, warehouses and transporters.
• Monitor the movement of goods between factories, warehouses, depots, branches, customers, job workers and third-party locations.
• Ensure every goods movement is supported by a valid tax invoice, delivery challan, stock-transfer document or other legally required document.
• Prepare and verify e-way bills, monitor their validity and arrange extension or cancellation when required.
• Control documentation for branch transfers, job work, samples, promotional materials, replacements, sales returns and returnable goods.
• Ensure invoiced quantities agree with actual dispatch quantities and follow up on delayed, returned, damaged, short-delivered or undelivered consignments.
• Maintain proof of delivery and ensure timely closure of open delivery challans and returnable-material transactions.
• Ensure invoices comply with GST law and applicable invoicing rules, including correct CGST, SGST and IGST treatment.

Location & Work Mode

The role is based in Pan-India and requires onsite presence.