Personal Assistant to Director
Inbox Matters Digital • Faridabad
About the Company Inbox Matters Digital, a rapidly growing digital marketing and technology solutions firm, offers innovative marketing, branding, performance marketing, social media, and digital transformation solutions. We seek an experienced Executive Assistant to support the Director and ensure smooth executive operations. About the Role The Executive Assistant will act as a trusted partner to the Director, managing schedules, confidential communications, strategic coordination, travel, meetings, reports, and stakeholder engagement with high professionalism. Key Responsibilities Manage the Director's calendar and appointments. Coordinate domestic & international travel, hotels, visas, and itineraries. Prepare agendas, Minutes of Meetings (MoM), and follow-up action trackers. Draft professional emails, presentations, reports, and correspondence. Handle confidential documents and executive communications. Coordinate with clients, vendors, and internal departments. Organize leadership meetings, events, and client visits. Prepare MIS reports, dashboards, and presentations. Manage reimbursements and executive expenses. Support strategic initiatives and special projects. Requirements Bachelor's Degree (MBA/PGDM preferred) 3–5 years of experience supporting Directors, MDs, or CXOs, preferably in MNCs or reputed organizations. Strong professional English communication skills. Advanced proficiency in MS Office, including MIS and dashboards. Excellent communication skills. Stakeholder management. Calendar management. Multitasking. Problem-solving. Confidentiality. Presentation preparation. Vendor management. Attention to detail. Additional Requirements Domestic + international travel management experience. High level of confidentiality due to promoter / CXO-level access. Interaction with Director, clients, and vendors. Expected to work 6 days a week at RPS 12 Avenue Sec 29. CTC expected between 5-7 LPA. Female candidates preferred. What We Offer Opportunity to work directly with senior leadership. Dynamic and collaborative work culture. Career growth in a rapidly expanding digital organization. Exposure to strategic business initiatives. Performance-driven and learning-oriented environment. Missing Points [TEXT] Must have advanced MS Office skills, including MIS and dashboards. [REASON] High proficiency in MS Office is required. [TEXT] Must have experience in domestic and international travel management. [REASON] Travel management experience is required. [TEXT] Must have a high level of confidentiality due to CXO-level access. [REASON] Confidentiality is critical. [TEXT] Must be able to interact with Director, clients, and vendors. [REASON] Stakeholder interaction is required.
