KEY RESPONSIBILITIES

1. Executive & Strategic Support ● Manage and optimize the Director's calendar, meetings, and priorities ● Act as a gatekeeper to ensure time is allocated to high-impact activities ● Prepare meeting agendas, briefing notes, and follow-ups ● Assist in tracking key business initiatives and action items
2. Industry Research & Business Insights ● Conduct research on pharmaceutical, nutraceutical, and ingredient markets ● Track competitor activity, pricing trends, and regulatory updates ● Prepare concise reports and summaries for strategic decision-making ● Support in evaluating new business opportunities and partnerships
3. Communication & Stakeholder Coordination ● Draft high-quality emails, proposals, and official communication ● Coordinate with internal teams, clients, vendors, and partners ● Ensure timely follow-ups and closure of discussions ● Represent the Director professionally in interactions when required
4. Travel & Logistics Management ● Plan and manage domestic and international travel end-to-end ● Handle itineraries, bookings, visas, accommodations, and scheduling ● Ensure seamless coordination with minimal disruptions
5. Administrative & Operational Excellence ● Maintain confidential documents, records, and reports ● Organize data, presentations, and dashboards (especially using Excel) ● Assist in project coordination across departments ● Ensure deadlines are tracked and met consistently
6. Digital Presence & LinkedIn Management ● Manage and grow the Director's LinkedIn profile and professional presence ● Draft and schedule posts, articles, and engagement content ● Monitor industry conversations, connections, and messaging on LinkedIn ● Support personal branding and thought leadership initiatives online

REQUIRED QUALIFICATIONS & SKILLS

Experience ● Minimum 5 years of experience as a Personal Assistant / Executive Assistant ● Strong preference for candidates with pharmaceutical / healthcare / ingredient industry experience Technical Skills ● Advanced proficiency in Microsoft Office Suite: ● Excel — data analysis, reporting, and dashboards ● PowerPoint — business presentations ● Word — documentation and correspondence ● Comfort with digital productivity and scheduling tools ● Proficiency in AI tools and platforms: ● Claude (Anthropic) — research, drafting, and summarisation ● ChatGPT (OpenAI) — content generation and ideation ● Ability to leverage AI to enhance productivity, research quality, and output ● LinkedIn profile management and professional social media coordination Core Competencies ● Excellent spoken and written English communication skills ● Strong organizational and prioritization ability ● High attention to detail and accuracy ● Ability to multitask and perform under pressure ● Strong analytical and research capability